What to Say in an Email to College Baseball Coaches

Reaching out to college baseball coaches is one of the most important steps in the recruiting process. Many players wait for coaches to discover them, but the reality is that most athletes need to take the first step and introduce themselves. A well-written email can be the beginning of your college baseball journey. It shows initiative, maturity, and genuine interest in the program. But what exactly should that email say?

Keep It Short and Personal

Coaches are busy. They receive dozens, sometimes hundreds, of emails from players every week. Your goal is to make a strong impression without overwhelming them with too much information. Your email should be brief, respectful, and tailored to the specific coach and school you're contacting.

Start with a clear subject line, such as: "2026 RHP – John Smith – 6'2” 185 lbs – Chicago, IL – Interested in [College Name] Baseball"

This gives the coach a quick idea of who you are and why you're writing.

What to Include in the Email

1. Greeting and Introduction

Address the coach by name—never use a generic greeting. Start by introducing yourself with your name, graduation year, position, height/weight, and where you're from. Mention your current high school or club team.

Example: "Dear Coach Johnson, My name is John Smith, and I’m a 2026 right-handed pitcher from Chicago, Illinois. I play for Lincoln High School and the Midwest Select travel team."

2. Why You’re Interested

Briefly explain why you’re interested in that specific school and baseball program. Coaches want to know that you're not just sending mass emails.

Example: "I’ve been following your program for the past year, and I’m really impressed by the way your pitchers develop under your staff. I’m also interested in [academic program], and I believe [College Name] is a strong fit for me both athletically and academically."

3. Key Information 

Include important stats, achievements, and academics—GPA, test scores (if available), key baseball stats (like velocity, 60-yard dash, pop time), and any honors or team accomplishments.

4. Video Link

While stats and metrics are great to include, video is the best. Always include a link to your highlight or skills video. Coaches rarely respond without one. Attach brief videos at the bottom of your email. You can also upload it to YouTube, Hudl, or another platform and make sure the video is easy to view.

5. Contact Information and Schedule 

Close with your contact info and an invitation to see you play. If you have a schedule or upcoming events (tournaments, showcases, etc.), mention them briefly.

Example: "I’ll be playing for the Midwest Select Travel team this summer and would love for you to see me pitch. Attached below is our summer schedule."

6. Thank You and Signature 

Always thank the coach for their time and end with a polite sign-off.

Example: "Thank you for taking the time to read my email. I hope to connect with you soon. Sincerely, John Smith Email: johnsmith@email.com Cell: (555) 555-5555 Twitter: @JohnSmithBaseball"

Final Thoughts

Sending an email to a college coach isn’t just about stats and ability; it’s about showing that you're serious, respectful, and committed. Be professional, check for grammar and spelling, and always follow up if you don’t hear back. A simple, well-written email can be your first step toward playing college baseball.

—KG Baseball Consulting Team